1. A New service approach type of “Early Intervention” has been added

a.       Any existing service approaches from a copied workplan that should be classified as “Early Intervention” will be converted automatically when copying  workplan – this includes the Model Programs Teen Intervene and BASICS, as well as the SSA DUI/AAP Service Activity.  

2. FTE and Staff Credentialing have been split into separate screens and has been moved to the PIN Page rather than the Service Approach Pages 

For the Assessment and Discharge search pages, you now have three search options.   1) Active Participants, 2) All Participants within the WP, 3) All participants regardless of the WP year.  You also have the ability to pick a “Sort By” option that will be applied to the results.

 

PRU Status is now a choice when running reports – it will allow you to look at all PRUs, only Active PRUs, or only Inactive PRUs.   The default selection is for only the Active PRUs. 

FTE page – Added a new % column so that it calculates the percentage of FTE as it is being entered. 

FTE Validation Rules – rules have been implemented that the FTE entered must match with a Service Approach. A check has been added that if a workplan was submitted prior to this being implemented, the LGU or FO can still act on it.

SSA – Labels have been updated to “Expected Total Participants Per Occurrence” – this is on the workplan report and the WP Development Screen.

SSA Description Box – added a field counter and does not allow to type past the limit of the field. 

 

The following Model Program: "Staying Connected with Your Teen (SCT) (formerly Parent's Who Care), has been added to PARIS. 

A column was added to the data collection grids called "Workplan".  This column will determine if the session was part of the Workplan or not.  If a Yes is represented, the session was specified in the Workplan.  If a No is represented, the session is a non-Workplan session.

The Delete button under Single Session Activities (Data Collection) now removes only the details to a Workplan-specified session.  Previously, the Delete button removed the session completely. If the session is a non-Workplan session, the Delete button will remove the session completely.

 

NY PARIS User Manual and Searchable Index have been updated with new Environmental Data Collection instructions for 2009 Workplans. 

Enviornmental Data Collection - The delete button has been removed.

When a PIN is renamed the Target Populations associated with that PIN are also renamed. This will not update the local Target Population description.

 

The State, FO, and LGU levels can now access "Archived" Workplans in read only mode.

WP Environmental - No longer able to enter data in the "other" field unless "Other" is selected.

DC Single Continuing Initiation - Can now decrease the number of sessions while doing the initiation. Once initiation is complete the number cannot be decreased.

 

Read Only account access for FO and LGU.   To access this feature, each FO/LGU will need to add a staff account with a Permission level that is set to Read Only.   They will then be able to login using that account and see a read only view of their provider’s data collection.

Recurring Session Delivery – the delete button no longer removes the entire session, just resets the details to blanks.

As of July 16^th (Wednesday) – data collection for CY2007 will be cut off.    CY2007 workplans will be moved to the Archived Screen and no more data may be added to them.    Providers can still access their data collection in a read only capacity.   

 

Multimedia videos have been created and are now available under the multimedia section of the support site. 

Single Session Copy button has been added

Single Session Continuing Add Group button has been added and label changes were made.

 

A logic edit was added in workplan development for time period FY 2008-2009 only – A model or non-model group may not exceed 35 participants per group.    

New age group breakdowns have been added in Data Collection to the Recurring Initiation and  Single Continuing Initiation screens. These changes include:

Splitting the 5 to 11 age group into 5 to 9 and 10 to 11

Splitting the 25 to 44 age group into 25 to 29 and 30 to 44

Splitting the 45 to 64 age group into 45 to 55 and 56 to 64

 

The “Add Draft” button will be available for the NYC providers so they can begin their 2008-2009 workplans

Counseling Participant – zero to 4 year olds will now be available in the age drop down box

On the NA Results and the TP page – Race/Ethnicity box will be split into two separate boxes.    “Universal” will be an option for both boxes – the default will be Universal Ethnicity and Universal Race.    They can then uncheck this and pick specific Races or Ethnicities they would like to target.

User manual updated to show new Race/Ethnicity fields.

 

Demographic changes – The Race and Ethnicity categories have been seperated in Recurring Initiation and Single Continuing Initiation.

On the service approach pages – any labels that said “Start Date” or "End Date" were changed to “Start Month” and "End Month".  

Emails sent concerning revisions will now include the notes entered by providers.

 

The report module label for "Data Collection" has been changed to "Activity Reports".  

A start date and end date must be selected when adding a Prevention Counseling service approach. 

Two new Compliance reports have been added under the management tab.  

Both Reports are updated every 24 hours

Compliance Summary – this report looks to see if there was any data collection done for a month. Compliance Summary by Service Approach --    The report looks at individual service approaches (with expanders to go down to more detail).    This report does look at the workplan begin/end dates so we are only looking for data in the months that were planned.

 

The Performance Measures Report is now available for use under the Management tab. 

The PARIS User Manual was updated with an additional screen shots and Tips. 

The PARIS User Manual was updated with an additional tip in the Prevention Counseling Assessment section. 

Additional Tips were added to the PARIS User Manual. 

Single Continuing Activity(ies) Delivery – Data Collection now functions like Recurring Programs Delivery.

The PARIS User Manual has been updated to reflect the change. 

When entering your Single Session Activities, the Activity Code dropdown list has been limited to show only those activity codes selected within your Workplan. 

If you need to add a Single Session Activity that was not specified within your Workplan, click the Add New button.  You will then specify which Target Population and Activity Code was used.

The PARIS User Manual was updated to show these changes. 

The Revision Process of the User Manual has been updated. Please see the Manuals section. 

The word "DEV" that was placed in front of the status has been removed (i.e., "DEV State Approved" is now "State Approved") 

The Workplan Statuses have changed to display whether your workplan is in the Development stage (DEV) or a Revision stage (REV).

When a provider needs to revise their Workplan, they no longer have to request a revision.  A Revise button has been added to State Approved Workplans.  Additional information can be found within the User Manual.

The User Manual has been updated to reflect all new changes that are in PARIS.  See Manual for a list of the updates.

 

A search feature has been added to the Home screen to separate the Accepted/"Draft" Workplans vs. the Archived Workplans. 

Providers are now able to add a "draft" of their Workplan for the upcoming planning year by clicking the Add Draft for Next Planning Year button.  For additional details, see the User Manual.

The previous Workplan Logic Model (i.e., PIN/Needs Assessment information could not be edited or deleted until all Service Approaches and Target Populations were deleted) has been removed for the upcoming planning year.

A Validate Workplan Logic Model button has been added to the PIN Inventory screen in order to validate the Workplan "draft" before submitting it for approval.  For additional details, see the User Manual.

The User Manual, Workbook and Searchable Index have been updated to reflect all new changes that are in PARIS.  See Manual for a list of the updates.

 

The following Data Collection reports have either been updated or added to PARIS:

• Counseling Participant Roster Report (Active)
• Counseling Participant Roster Report (Admissions)
• Counseling Participant Roster Report (Discharges)
• Counseling Summary Report
• Participant Summary Report
• Participants By Service Location and Service Approach -- Geo Type: Location
 

Previously, if a parameter to generate a report such as Provider, PRU, etc. could not be defaulted to a specific value, it was left blank and you had to choose a value from the drop-down list. These parameters are now defaulted to ‘All’

Previously, if a ‘custom’ school group was chosen as a Geo-Type for a Counseling Service Approach, a Street Address needed to be entered for the school building when doing data collection. This was changed and the address can no longer be entered. NOTE: A custom Geo-Type should only be used in very special circumstances when setting up a service approach in your workplan.

 

The ability for users to search Single Session Data Collection activities by a date range, to facilitate easier look-up of previously entered data has been added to PARIS. For instructions, see the User Manual

The limitation of three (3) additional class/groups added to a Model/Non-Model service approach while in Data Collection has been removed.  Users are now allowed unlimited class/group additions per Target Population.

 

"Other” has been removed as a valid reason for Discharge.  This change was coordinated with OASAS and users who had previously entered “Other” as their Discharge Reason have had their records remapped to the remaining valid reasons. 

OASAS has contracted with KIT Solutions to provide all Help desk functions beginning June 1, 2007. If you have any questions, suggestions for improvement, or problems using PARIS, please contact KIT Support at 1-888-600-4777, or via email at nysupport@kitsolutions.net  

Corrections and improvements to the Fidelity Check tool for model programs.  The “skip” function is now correctly working for all questions, and the header information now correctly displays the name of Class/Group.

The bug in Recurring Monthly Data Collection that was preventing users with more than 10 sessions from navigating to Page 2 and beyond has been corrected.  I have verified that this is functioning properly for all reported cases where users were unable to see & enter data beyond the 10^th session.

The ability to “void” a previously completed Counseling Assessment Disposition or Discharge record.  For detailed information, please see the User Manual (This is a link to the instructions for the Void button regarding Assessments.  Discharge instructions are very similar and can be found in the User Manual.)

 

The PARIS User Workbook has been updated. 

A search utility has been added to the Assessment screen

There are now two (2) ways to view participants in the Assessment screen: Active Participants and Participant History

Users may now enter Re-Assessments for individuals who have had a Disposition entered or a Discharge entered, if admitted

A "Check Availability" button has been added to allow users to verify if a participant ID has already been entered

For details, see the User Manual

 

A Workplan in Revision status can now add new PINs. 

The Contact Support page has been changed due to the upcoming spring Statewide Implementation trainings that begin March 2007.  A new field was added to the Contact page to differentiate between the Fall trainings and the upcoming Spring trainings.  More information is available on the Contact Support page. 

When a Workplan RevisionRequest is approved by the Field Office, two Workplans appear on the Home screen.  One is the original Workplan that was submitted and approved by the state before a revision was requested.  The other is the Workplan that changes will be made to.  Originally, the status of both stated "Revision".  This has been changed so that the original Workplan status now reads "Archived". 

Users are now able to designate multiple, different locations for a single instance of Prevention Counseling within one Performance Target in their Workplan.

For school-based PINs ONLY, users are able to additionally specify a number of "Undetermined Locations" (unknown locations).  The Location will then have to be specified in Data Collection. 

The title of the "CEO" role has been changed to "Prevention Director". 

The 'Add New' button has been removed from the Single-Continuing Initiation screen. 

Users may add additional sessions to an existing Single-Continuing Activity by editing the # of sessions under Single-Continuing Initiation.  However, if a new Single-Continuing Activity needs added, a Workplan Revision will have to be requested. 

A new message has been added when submitting your Workplan for approval.  Once you click the submit button in the Submit Workplan screen, a message will appear asking if you are sure (if your Workplan is complete).  Click OK and you will then receive a confirmation message stating your Workplan has been submitted for approval.  For added assurance, your PRU will be highlighted on the Workplan Approval landing screen so that you are able to view the Workplan Status has changed. 

The Feeder Forms are now available in a Microsoft Word document on the Support Site.  Click 'Feeder Forms' from the Support Site Menu. 

A Length field has been added to the Single Session Activity Data Collection screen to allow users to specify the length of an activity.  Once saved, the length will appear on the Listing screen for easier recognition. 

An Activity Name field has been added to the Single Session Activity service approach screen (under Workplan Development and Data Collection) to allow users to identify their Single Session activities more specifically.  Once saved, the Activity Name will appear on the Listing screen for easier recognition.  

The User Manual and Searchable Index have been updated.

A list of the current changes made to the manual is available on the Support Site.  Click Manual from the Support Site menu to access this list. 

Feeder forms are now available within PARIS in the Knowledge Base module.  The use of these forms is optional.

To access the Feeder forms, click Knowledge Base from the main menu.  Then, select PARIS Feeder Forms from the Knowledge Base Listing screen. 

The Frequently Asked Questions (FAQs) on the Support Site have been updated. read more ...

The Explanation field in the Target Population module has been increased to 4000 characters. 

The Workplan View Report has changed. When viewing the Workplan View Report, the report will have a new, cleaner look. Also, there are now more format options to download the report.  

Some providers will not be able to select the GEO Area, "Locality", as an option in PIN Inventory. These providers will have to select one of the other available options from the dropdown list. 

The multiple selector boxes (i.e., Available Participants in Focus Group; Age/Grade, Race/Ethnicity, Risk and Protective Factors in Results and Target Population; and Other Impactors in Environmental and Single Session Service Approaches) have changed to allow the user to select more than one option at a time. 

The Notes field in the Needs Assessment Methods module (all 4 methods) has been increased to 3000 characters.  

The permission levels for PARIS have changed to the following:

a. Admin permissions should be given to the staff member that is acting as the administrator to PARIS. The administrator is able to add and edit staff into PARIS and DOES NOT have access to Workplan Development or data collection.

b. CEO permissions should be given to the staff member that will be submitting Workplans for approval or requesting Workplan Revisions.

c. Program Contact permissions should be given to the staff member that will be entering the Workplan Development and data collection.

d. Data Entry Staff permissions should be given to staff members that log onto PARIS and enter data collection.

e. Read Only permissions should be given to staff members that provide prevention services but may not do data entry. Staff members with Read Only access will only be able to view data within PARIS. 

The Live application of NY PARIS is available for data entry. Please use the following URL: https://kitservices1.kithost.net/nyprevent. 

PARIS Support Website is now operational. Users may view various support topics and "Contact Support" for Support questions.